HOW DO NEW MEMBERS JOIN THE CLUB?

An application for membership in the University Club must be sponsored by a current member of the Club. The applicant attends his/her first dinner-dance event as a complimentary guest (i.e. no charge) of the Club and will be introduced by the sponsor to the members present at the event. At the check-in of that first event, the applicant will also be required to sign a Liability Waiver Form which will be kept by the Treasurer of the Club. Ideally, if possible, the sponsor should introduce the applicant to the Membership Chair during attendance at the first event.

With the help of the sponsor, the applicant submits the application package to the Chair of the Membership Committee. The package includes the following:

1. A completed Membership Application Form
2. A check to pay for the application fee and for the membership fee of the current year. 

a. Application fee: $30/person

b. Current membership dues depending on time of joining:

Joining Sept 1 thru Dec 31: $25 / person

Joining Jan 1 thru April 30: $12.50 / person

Joining May 1 thru Aug 1: No fee

With the application package complete, either the applicant or the sponsor should make telephone contact with the Chair of the Membership Committee to make arrangements for submissio of the Application Package either by hand delivery or by mail. For telephone and address information, contact the Social Chair at mailto:uclubilsocialchairs@gmail.com. Please DO NOT send the package to the University Club's P.O. Box as that is not regularly accessed.

The chair of the Membership Committee reviews the application. If everything is in order, a legible digital image, such as a photo or a scanned image, of the application is forwarded to the President for approval by the Board. The Board meets regularly on the first Monday following each dinner-dance. The Membership Chair is normally the Vice-President and a member of the Board. Occasionally, if the President deems necessary, the President can conduct a vote outside of a regular meeting by emailing the Board members for approval.

After receiving Board approval, the Membership chair fills in the various dates requested at the bottom portion of the application and forwards the new member's contact information (including name, address, telephone and email) to the Webmaster so the new member(s) are added to the club database. A welcome letter is sent to the applicant with copies to the Treasurer and Social Chairs.

Once the new member is in the club database http://uclubil.org, the new member can sign up for future dinner-dance events. This entire process can usually be completed within 1-2 weeks so that the new member can attend the next event or dinner-dance.

The Membership Chair transfers the application package, including check payment, to the Treasurer.